Privacy policy

This privacy notice will help you understand how Wimborne St Giles Village Hall uses and protects your personal data.

Our Promises:

We’re committed to your data privacy and security. As such we give you these promises:

  • We will only collect data about you that is relevant and necessary;

  • Your data will only be held on systems that meet compliance standards;

  • Your data will only be accessed by those who need it and we will minimise the amount of data that is processed, wherever possible;

  • We won’t share or sell your data to any third party, unless you have agreed, We are required to share it by law or we need to fulfil our service commitments to you through a third party that meets our own privacy standards;

  • We will always remember that it is your personal data, not ours. As such we will ensure complete transparency and openness with you wherever possible.

  • We respect your rights as outlined in the next section and will respond to all requests promptly

Your Rights:

You have the following rights over any data we hold about you:

  • Right to object to processing at any time

  • Right to opt out of marketing at any time

  • Right to have inaccurate data corrected

  • Right to erasure of personal data from my database

  • Right to export of personal data

How We Collect your Data

We only process the data you have provided to us directly. This may be from:

  • Filling in a form on our website

  • Sending us your details

  • Providing your details to us at events

If you belong to an organisation, we may also source your information from public databases and other sources.

What Data I Collect

We try and minimise the data held and the exact data elements we hold will be dependent on your journey with us. Typically, data elements we collect include:

  • Your personal contact details – email address, IP Address, phone numbers, business-related social media pages such as Facebook and Instagram and source of your data;

  • Your company details – as above, but also address, website and other public held information;

  • Transmitted information – such as emails, texts, messaging, phone call information and recordings, voice mails, email, meeting notes, CVs and document tracking information.

What we use your Data for:

We process your data for several reasons:

  • To fulfil a contractual obligation or service to you or on behalf of your clients

  • To better understand your needs

  • To improve our services and products

We ensure we have a “legal basis” to use your data for the purpose we have collected it for. Any legitimate interests pursued by us, or third parties we use, are as follows:

  • It is necessary for us to process the data to fulfil a request by yourself even if made to a third party

  • We feel it would be beneficial to you and that you would expect to hear about certain services we offer

  • You would reasonably expect such processing to take place

Data Permissions:

Every marketing email sent from us allows you to opt out of receiving emails from us, except for the purposes of fulfilling any contractual arrangements.

You can contact us at ??email address here?? and request to opt out or delete your data at any time.